Rentals in Vail Terms

Rental Agreement, Credit Card, ACH Authorization, and Home Protection Fees (HPP Fee is the Damage Waiver Fee): 30% Deposit on Short Term Rental Reservations for this property are non-refundable upon booking. The remainder is due 30 days prior to the check-in date. You may cancel for any reason up tp 30 days prior to check-in on Short Term Rentals.

Please note: Reservations for stays of 30 days or more are subject to their own payment structure and cancellation policy. Please refer to the Written Rental Agreement for stays of 30 days or more. Mid-term and seasonal reservations are non-refundable at the time of booking.

Damage Waiver and Capacity Restrictions: Our properties are inspected before and after each reservation. Guests agree to pay for any flagrant damage to the units, excessive cleaning required at check-out, missing or damaged units' contents, or any other accidental damage to anything within the rental unit during the rental period. Your reservation was charged a $99.00 Home Damage Protection fee (HPP Fee is the Damage Waiver Fee), which includes up to $1,500.00 in damage. HPP Fee Breakdown total Fee $99.00 which includes $ 50.00 premium, $10.00 mark up, and a $ 39.00 administrative fee. The Renter authorizes any such damage or missing items to be charged to their credit card or payment method on file. The property's sleeping capacity is limited to the number of beds provided; twin beds sleep 1 guest, and double, queen, and king beds sleep 2 guests each. Extra guests beyond the maximum sleeping capacity are not allowed. No smoking or parties of any kind are allowed at this property.

RULES, REGULATIONS, & OTHER: ALL DEPOSIT PAYMENTS ARE NONREFUNDABLE. If a Reservation is canceled, all deposit payments will be forfeited. You may cancel for any reason up to 30 days prior to arrival.

Terms include a No Tolerance Policy regarding excessive noise, parties, or disturbing neighbors. Please make sure you are comfortable with our Terms, as they are strictly enforced.

RESERVATIONS: All Reservations are subject to Management and Property Owner approval. Online rates are subject to change without notice. Should there be ANY issues with the reservation, you will be contacted within 48 hours.

PROPERTY: Guest rents, for vacation purposes only, the furnished real property and improvements described.

ARRIVAL & DEPARTURE: Check-in time is no earlier than 4:00 PM on the arrival date. This time may be delayed should unforeseen circumstances occur. Check-out time is NO LATER than 10:00 AM on the departure date. Early Check In or Late Check Out options may be available for an additional fee if available (Not an option during Peak Times). For Early Check-In requests, please contact us 48 hours prior to arrival to see if an early check-in can be arranged. If early check-in and/or late check-out are approved, you will get an email confirmation from the reservation team. Guests who do not vacate the property at 10:00 AM will be charged the rate for an additional night, without pre-authorization.

PAYMENTS: ALL DEPOSIT PAYMENTS ARE NONREFUNDABLE. The Balance Payment is due 30 Days before Arrival for short-term rentals and will be charged automatically to the same credit card used or to another payment method on file. ALL Deposit Payments are NONREFUNDABLE. We do offer Vacation Rental Insurance.

CANCELATIONS & REFUNDS: ALL DEPOSIT PAYMENTS ARE NONREFUNDABLE. If a Reservation is canceled more than 30 days prior to arrival, the Deposit Payment will be forfeited, and the Guest will be released from any further financial liability for the remaining balance. Cancellations with less than 30 days' notice will result in a 100% loss of all payments, less any security deposit.

UNAVAILABILITY: For any reason beyond the control of Management, the Premises become unavailable, Management may substitute a comparable unit or cancel this Agreement and refund in full all payments made by Guest.

STRICT NOISE ORDINANCE: We have a strict noise ordinance that must be followed. No loud noise or music. Please note that if these are not followed, you can be fined and asked to vacate the property.

APPROVED GUESTS AND USE: The Premises are for sole use as a personal vacation residence by Approved Guests. Reserving Guest is responsible for any guests who use the property during the term of this agreement. Guests may not exceed the Property's Max Occupancy at any time. If the Premises are used, in any way, by more than max allowed guests, (i) Guest and all others may be required to immediately leave the Premises or be removed from the Premises; (ii) Guest is in breach of this Agreement; and (iii) Guest forfeits its right to return of any monies collected.

OCCUPANCY: Approved Guests are persons who will occupy the Premises. No unlawful activity or any other activity that constitutes a nuisance is permitted on the Premises. Approved Guests take full responsibility for all lost or broken items and any damages to the Property of any kind.

Your reservation was charged $99.00 for a Damage waiver to cover up to $1,500.00 in damages. Should a Security Deposit not be collected or damage costs exceed the coverage of the damage waiver, the payment type on file will be charged for any such costs. Guests hereby grant consent to charge the credit card or payment type on file for any damages, missing items, excessive cleaning, fines, and, if necessary, costs incurred to remove the guest from the property.

CLEANING: Premises will be delivered to the guest in a professionally cleaned condition. Guests may opt to purchase additional cleaning for a fee. The guest payment type on file will be charged for additional cleans. Please contact Rentals in Vail about pricing and options.

PETS: Not all units are pet-friendly. If an unauthorized pet is discovered on Premises, Guest will be asked to leave without a refund, as Guest will be in breach of this Agreement.

NO SMOKING: No smoking is allowed on the Premises. If smoking does occur on the Premises, (i) Guest is responsible for all damage caused by the smoking, including, but not limited to, stains, burns, odors and removal of debris; (ii) Guests may be required to immediately leave the Premises, or be removed from the Premises; (iii) Guest is in breach of this Agreement.

CONDITION OF PREMISES: Guest shall, on arrival, examine the Premises, all furniture, furnishings, appliances, fixtures, and landscaping, if any, and shall immediately report, in writing, if any are not in operating condition or are in disrepair. Reporting repairs does not give the Guest the right to cancel this Agreement or receive a refund of any payments made.

LOST ITEMS OR LEFT ITEMS: Management assumes no responsibility for lost, stolen, or abandoned items. There will be a $25.00 handling charge, plus shipping costs, for any items returned at the guest's request. Management shall not be held liable for the condition of said items. Any items not claimed for 30 days or more may be donated or sold.

MAIL SERVICES: You may ship directly to the home you are staying in using FedEx or UPS while you are there; however, we cannot guarantee delivery or the security of the package. This will be up to the shipping client and the shipping receiver to arrange. **We are not responsible for any lost, damaged, or delayed deliveries. Returning late deliveries after a guest has left will incur an additional fee, plus the cost of shipping.

NO PARTIES: These areas are not permitted for weddings, receptions, parties, or large events. Disruptive activities may lead to consequences. Any disruptive events could result in the eviction and forfeiture of the entire rental amount and security deposit.

ILLEGAL SUBSTANCES: No illegal substances are allowed in the rental, and minors should not be in possession of alcohol. Violations will result in eviction from the property, and no refunds will be issued.

TV/CABLE/INTERNET/SATELLITE: No refund shall be given for the number of devices, outages, content, or lack of content or personal preferences regarding cable/internet/satellite service. These items are not considered essential components of this agreement. Refunds will not be issued for outages or content. No refund shall be given for outages, content, lack of content, speed, access problems, lack of knowledge of use, or personal preferences regarding service.

AIR CONDITIONING/HEATING: Most rentals are not equipped with air conditioning. If so equipped, and if not regulated otherwise, Guest agrees that Air conditioning shall not be set below 72 degrees and heat shall not be set above 78, and that the fan setting shall be "Auto". Doors and windows should be closed when either heat or air conditioning is in operation. There are no refunds for HVAC units that are not installed or that malfunction.

POOL AND SPA: If so equipped, spa heating is included. The guest understands that the area surrounding the pool and spa may not be fenced or secure. Guest understands and agrees to be responsible and liable for any damage to the pool and spa and its support equipment resulting from Guest misuse and/or negligence.

SYSTEM(S) FAILURES: In the event the rental unit sustains a failure of a system, including but not limited to water, sewer, septic, electrical, gas, plumbing, mechanical, appliances, heat pump, ventilating, pool, hot tub or other system or structural systems, neither the property owner nor the Management shall be liable to Guest for damages, and no refunds will be given for such failures. However, Management will make an effort to promptly repair or replace the failed system or equipment, and in such event, Guest agrees to permit Manager or its service provider to have reasonable access to the property to inspect and make such repairs.

UNFORESEEN OCCURRENCES: Management will not assume liability for any loss, damage or inconvenience caused by but not limited to the following: weather conditions, natural disasters, pests, construction, acts of God, or other reasons beyond its control. There shall be no refunds available as such instances are beyond the control of Management. It is highly recommended that guests consider travel and/or rental insurance.

RULES; REGULATIONS: NO COMMERCIAL USE. Guest must comply with any posted or delivered instructions on the Premises and ensure that both Guest and any licensees do so as well. Guest shall not, and shall ensure that Guest and licensees of Guest shall not: (i) disturb, annoy, endanger, or interfere with other Guests of the building in which Premises is located or its neighbors; (ii) use the Premises for any commercial or unlawful purpose including, but not limited to, using, manufacturing, selling, storing, or transporting illicit drugs or other contraband; (iii) violate any law or ordinance; or (iv) commit waste or nuisance on or about the Premises.

MAINTENANCE & REPORTING: Guest shall properly use, operate, and safeguard the Premises, including, if applicable, any landscaping, furniture, furnishings, appliances, and all mechanical, electrical, gas, and plumbing fixtures, and keep them clean and sanitary. Guest shall immediately notify Management of any problem, malfunction, or damage. Guests shall pay for all repairs or replacements caused by the Guest, excluding ordinary wear and tear. Guest shall pay for all damage to the Premises resulting from failure to report a problem, malfunction, or damage in a timely manner.

ENTRY: Management and Managements representatives and agents have the right to enter the Premises, at any time, (i) for the purpose of making necessary or agreed repairs, decorations, alterations, improvements, for maintenance or to supply necessary or agreed services; (ii) to verify that Guest has complied with the terms of this Agreement; or (iii) in case of emergency.

PARKING: Be sure you know the laws regarding parking at your property. Do not park in the street! Your car will get a ticket and/or be towed! Driving conditions may also be hazardous. Be prepared.

TERMINATION OF OCCUPANCY: Upon termination of occupancy, Guest shall: (i) return all copies of all keys or opening devices to the Premises, including any common areas; (ii) vacate the Premises and surrender it to Management empty of all persons at agreed upon time; (iii) vacate any/all parking and/or storage space; and (iv) deliver the Premises to Management in the same condition less ordinary wear and tear as received upon arrival.

WEATHER/MOTHER NATURE: We cannot be held responsible for circumstances beyond our control. This includes excessive noise from construction or public/private events, wildfire/smoke, weather-related interruptions, road closures, lack of snow, frozen pipes, service or utility interruptions, or unexpected appliance breakdown. Properties listed as Ski-in/Ski-out, Ski Access, Walk to ski, and ski-accessible homes are subject to weather, and we cannot be held responsible for weather/snow conditions that make these homes ski accessible.

PERSONAL PROPERTY AND INJURY: (i) Owner Insurance: Guest personal property, including vehicles, is not insured by Owner or, if applicable, HOA, against loss or damage due to fire, theft, vandalism, rain, water, criminal or negligent acts of others, or any other cause. Owner/Management does not insure against personal injury to Guest, guests or licensees due to any reason other than the condition of the Premises. (ii) Guest Insurance: Management recommends that Guest carry or obtain insurance to protect Guest and licensees and their personal property from any loss or damage. (iii) Indemnity and Hold Harmless: Guest agrees to indemnify, defend and hold harmless Owner and Management from all claims, disputes, litigation, judgments, costs and attorney fees resulting from loss, damage or injury to Guest or licensees or their personal property.

MEDIATION: Guest agrees to mediate any dispute or claim arising out of this Agreement, or any resulting transaction, before resorting to arbitration or court action. Mediation fees, if any, shall be divided equally among the parties involved.

JOINT AND INDIVIDUAL OBLIGATIONS: If there is more than one Guest, each one shall be individually and completely responsible for the performance of all obligations under this Agreement, jointly and individually with every other Guest.

ENTIRE CONTRACT: Time is of the essence. All prior agreements between Owner and Guest are incorporated in this Agreement, which constitutes the entire contract. It is intended as a final expression of the parties' agreement and may not be contradicted by evidence of any prior or contemporaneous oral agreement. The parties further intend that this Agreement constitutes the complete and exclusive statement of its terms, and that no extrinsic evidence whatsoever may be introduced in any judicial or other proceeding, if any, involving this Agreement. Any provision of this Agreement that is held to be invalid shall not affect the validity or enforceability of any other provision in this Agreement. The waiver of any breach shall not be construed as a continuing waiver of the same or any subsequent breach.

RELEASE: In consideration of the right to visit the home, Guest agrees to release to the fullest extent allowed by law, Owner and its Management, members, officers, associates, employees, agents, representatives, attorneys, assigns, and affiliates (collectively, the Affiliates) from all liability or responsibility of any kind whatsoever for any personal injury, death, property damage or other loss sustained by me, my minor children, any guest identified on this form, or any guest or person allowed onto the property during my rental dates as a result of my, my children's or the guests participation in a visit to the home, due to any cause whatsoever, including without limitation negligence on the part of Owner or Management. I understand that this release will bind my heirs, administrators, executors, and any other person or entity seeking to claim under or through me.